Hybrid work has seen a surge of popularity in recent years due to the flexibility afforded and the boost to employee satisfaction.
Traditional payroll measures can sometimes be inadequate for effectively dealing with the additional challenges that hybrid work presents.
Let’s examine the common issues and how you can work to avoid them.
Poor record-keeping
By far, the greatest barrier to effective hybrid work payroll systems is a lack of sufficient record-keeping.
Despite the massive increase in hybrid work, businesses have struggled to keep up with documenting the work conducted when a worker is out of the office.
There is a fine line between intrusive surveillance that erodes an employee’s contentment by making them feel trusted and the necessary documenting of work hours needed for payroll.
Finding the most effective way to navigate this issue will result in a better standard of data provided, which can then result in more accurate payroll.
Employees could be encouraged to track the time they spend working on specific tasks or projects, allowing them to be an active part in the compilation of important information.
Some platforms track time by default, so shifting work to leverage these may be an effective way of mitigating this problem.
Changing compliance rules
As with most aspects of payroll, the rules surrounding compliance with hybrid work are continually evolving.
For a time, the additional expenses incurred by hybrid workers were offset by a relief that would allow for a recouperation of the costs spent on properly equipping a worker.
However, this relief is not as accessible now, and in many cases, it no longer applies, so staying aware of the changes is imperative.
Remaining vigilant of when and how reliefs can impact your costs is an essential part of managing payroll.
As hybrid workers can work in different regions and time zones, it is important to make sure that they abide by any relevant regulations wherever they work.
How to payroll hybrid work effectively
By far the most valuable thing you can do as a business is increase awareness of compliance needs.
This can be done by training staff on the responsibilities they have regarding their hybrid work.
Updating and managing your record-keeping effectively can prevent noncompliance issues arising now or in the future.
Similarly, engaging professional advice can help you stay aware of any reliefs or other considerations that will impact the payroll processing of hybrid workers.
Contact our team today to ensure your payroll processes are fully compliant with the changes to employee expenses.
